October 01, 2019
The Early Learning Coalition reminds all School Readiness providers that due to continuing challenges with the new Office of Early Learning data system, the payments you have received since July 2018 have been based on estimates and in most cases you have received an overpayment. These overpayments will have to be returned to the Department of Education once the payment reconciliation process is completed by the Early Learning Coalition.
The Early Learning Coalition has authorization to enter into payment plans with providers in overpayment situations. Prior to the withholding of any dollars from the usual monthly payments that you receive, you will have an opportunity to discuss the payment plan with an Early Learning Coalition representative. You will then have an opportunity to independently verify the numbers before the collection process begins.
In situations where there has been an underpayment, the Early Learning Coalition will reimburse providers in one lump sum added to the monthly reimbursement. Prior to the lump sum payment, you will have an opportunity to discuss the payment amount with an Early Learning Coalition representative. You will then have an opportunity to independently verify the amount before the payment is made.
We strongly encourage all providers to have an arrangement in place to retain some of the reimbursement received each month. This will ensure that when the time comes to reconcile actual payments with actual attendance, there are adequate funds available to address any potential overpayments that may have occurred.
If you have questions, please contact your assigned Payment Specialist